| "I never realised expense management could be so simple". |
| Expense Claim Manager (ECM) from Deecal delivers
cost-effective expense automation to companies, dramatically reducing their processing
costs and increasing efficiency. |
| 1. Automatic Cost Allocation |
4. Bulk email late claimants |
| 2. Customised upload to ledger/payroll systems |
5. Negotiate discounts with suppliers |
| 3. Fully streamlined workflow |
6. Identify fraud |
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| For some companies, the cost of processing a claim can almost equal
their average claim value. Even for larger companies that have economies of scale, the
cost involved in handling expenses affects their bottom line.
ECM dramatically lowers those costs. ECM
streamlines the tedious administrative stages of expense claim processing - time wasted moving paper
around the office, waiting for statements to arrive from the bank, chasing department
managers to approve claims, checking for policy exceptions, following-up overdue expenses. |
"Customers are really surprised at the ease of moving from a paper based process to
our web-based service, even if they have been using paper for years. When we first meet, customers expect
a lengthy implementation project involving changes to their in-house systems. They are always surprised by how quickly
our ASP service is up and running and just how soon they are ready to start using the service".
Mairead Lyons, Operations Director, Deecal. |
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| "I can catch up with my expenses on the move, now that's flexibility". |
| Time is critical for both managers and staff who travel. Success is
measured by business targets achieved - not completing expense forms. Yet, paper-based
expense forms consume valuable time.
With ECM, staff can receive their reimbursements in
a third of the time it would take without expense automation, and spend much less time
preparing their expense claims. |
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| With ECM, credit card transactions are available on-line after
a card is used for payment. Staff with internet access can process their expenses from any location,
and can add out-of-pocket and mileage items to quickly
complete their expenses. This means there is no backlog of expenses to complete upon
arrival back at the office, and no missed deadlines.
Because expenses can be processed throughout the month, managers and administrators
avoid processing peaks common with paper based systems. Time spent by administrators cross-checking statement
lines against expenses claim forms is eliminated.
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| "I'm delighted with the increased accuracy of data". |
| Policy control over expenses is critical for companies to comply with
regulations such as Sarbanes-Oxley. ECM provides on-line enquiries that highlight policy
exceptions, so that claims forms do not have to be spot-checked manually.
Finance staff are delighted with the increased accuracy of data, automatic exports to their accounting
systems, and spend analysis tools that help them to negotiate discounts. The quality of the
data loaded into the company's accounting system - whether it is SAP, Oracle or JD Edwards -
is critical in producing accurate and meaningful results. ECM automates all of the selection
of accounting codes and tax codes for each expense item, supporting up to twelve levels of cost coding.
MIS is also available on-demand. When departmental managers ask for reporting on expenditure
within their department on T&E, there is no need for manual ad-hoc spreadsheets to be created
each time. ECM has all of this information available on-line.
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| "Multiple card types from multiple banks...leaving the competition behind". |
| ECM provides workflow options to suit the needs of your company - such as
the option to have pre-populated claims auto-created for staff to save them time. Also, ECM can
be used with cards from Visa, MasterCard, American Express or Diners, all at the same time, and
from any one or several issuers. |
| "We made the switch because transaction visibility quickly highlighted fraud". |
| Because card transactions are available quickly on-line fraudulent transactions can be identified
much more quickly than with paper-based statements. Hence, card fraud can be notified to the bank well before the transaction
even reaches the billing statement. |
| "We were up and running in no time - no other company offered that service". |
| The up-front investment in software license costs, hardware, consultancy and in-house
IT resources can often seem daunting for companies wishing to introduce automation systems.
Implementation timeframes can also present barriers to change. Deecal have designed ECM
to deliver immediate benefits. The company pays for the capacity it uses, rather than investing in capacity that
may be used in the future. The cost savings and process improvements are realised from day one.
Because ECM is a hosted service, companies can be up-and-running with the service extremely quickly.
Hands-on training is provided by our implementation staff, who manage the company set-up. And our implementation
staff use on-screen configuration tools to tailor the accounting export files to the needs of the in-house accounting
package. |
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| Small card program, public sector or large multinational? Just looking for more information? No problem, get in contact, we are always happy to help. |
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+353 1 676 2700
